If you are in the process of planning a corporate or community event in Central Florida, whether it be indoors or outdoors, event security is a must for your checklist. Event planners and producers alike are well versed in the importance of having a security team to ensure the occasion goes as planned. Security may not be your top priority when planning, and more salient items like budgeting and coordinating times can take precedence, but it should not be the last item on your docket. Imagine you have spent all of these resources to host an event just for it to go astray due to party crashers, or worse, the crowd becomes more unruly than initially anticipated. Security standards are a must-have for any public or private event; in this post, we will discuss a few key points on how event organizers can ensure guests’ wellbeing.
Safety
When it comes to event planning, there are three primary types: public, corporate, and charity. These events can range in size and location, but all three require guest safety to be the top priority. While no one wants to think about their events going astray, it is necessary to address potential problems.
Emergency Exits
Starting with emergency exits, these paths must always be clear and available. Not only will your guests use these paths to evacuate the event, but first responders can use these routes to enter the space to reach someone. In an emergency, every second matters; providing paramedics with clear access can make the difference in an outcome. By having security posted at each exit, guest traffic will not linger, and they can quickly identify the entry. Through the simple addition of security, personnel organizers can guarantee that doors are safe to use and easy to locate.
Point of Contact
During events, especially larger ones, it can challenge some guests to navigate the area. Security guards will be the first people event-goers will look for when needing assistance as they are distinguishable from guests and vendors. Apart from being easy to identify, security guards will be familiar with the area’s layout and can provide clear and accurate directions for lost guests.
Security will also be the first point of contact if items are lost or stolen or an incident breaks out between party-goers. Situations can be handled quickly and professionally as they can de-escalate tense environments back down to an appropriate level by escorting disruptive guests to the exit. This allows for minimal interruption of others through security already in place; disorderly conduct can be addressed before becoming a mass disruption.
Crowd Control
Crowd control is necessary during sizable events. When a crowd becomes unmanageable by the primary event staff, it can become life-threatening as crowd crush can occur. Crowd crush refers to when a group is packed together so tightly that any movement can cause a surge pushing people under the crowd itself. It is a regrettable and entirely preventable occurrence. Security can monitor and patrol through crowds to ensure everyone’s safety and escort any injured guest safely out of the group.
While security may not be the first thing that comes to mind during event planning, it is crucial in providing event-goers with a safe environment. Party planners can’t be everywhere at once and address every situation that occurs. Taking peace of mind in knowing the well-being of your guests is handled by a team of professionals eager to help your event run as smoothly as possible.